What does a Xero clean up involve?

A Xero clean up covers a diagnostic review, fixing bank feeds and reconciliations, correcting GST codes, aligning BAS and payroll (STP and super), tidying contacts and chart of accounts, clearing suspense accounts, and restoring accurate reports. It may also include training and a handover pack.

How much does Xero clean up cost in Australia?

Typical fixed-price ranges: Light tidy $650–$1,200; Standard clean up $1,200–$2,500; Complex or multi-entity $2,500–$6,000+. Pricing depends on transaction volume, number of accounts, payroll complexity, prior errors and how many periods require correction.

How long will it take to clean up my Xero file?

Most light clean ups complete in 2–5 business days once access is provided. Standard files take 1–2 weeks. Complex, multi-entity or eCommerce-ledgers can take 2–4+ weeks, especially if multiple BAS or payroll periods must be corrected and lodged.

How do I know if I need a Xero clean up?

Common signs: unreconciled bank feeds, negative balances or large suspense accounts, duplicated transactions, mismatched BAS vs Xero GST reports, STP submission errors, super not reconciling, payroll YTD out of balance, incorrect conversion balances, or reports that don’t match your bank.

Will you fix BAS and payroll issues as part of the clean up?

Yes. A thorough clean up lines up GST codes, corrects transactions, and reconciles BAS periods. For payroll we review awards, pay items, leave, super, and STP Phase 2 mapping, then lodge catch-ups or update finalisation as needed (by or under a registered BAS/tax agent where required).

Do you offer ongoing Xero bookkeeping after the clean up?

Yes. Many businesses continue with monthly bookkeeping, BAS lodgements, payroll processing and management reports so the file stays accurate. If you want a one-off repair only, we can do that too.

Xero Clean Up Services | Fix and Clean Up Your Xero File

Q: What access do you need to start?

We need Xero user access (adviser role), copies of recent BAS and ATO statements, bank statements for the clean up period, payroll reports (YTD), and any prior accountant adjustments. For connected apps (Shopify, Dext, Hubdoc etc.), view access helps speed diagnosis.

Q: What do I get at the end?

You receive a clean ledger, a summary of changes, reconciled bank/clearing accounts, GST/BAS alignment, payroll/STP balanced, an updated chart of accounts, and a handover checklist with next steps. Optional training and ongoing bookkeeping or review can be added.

What we fix in a Xero clean up

Unreconciled bank feeds, clearing/suspense and negative balances
Duplicate or missing transactions and misapplied payments
Incorrect GST codes and BAS not matching Activity Statements
Payroll issues: STP Phase 2 mapping, super, leave, YTD balances
Chart of accounts tidy-up, tracking categories and report layout
Conversion balances and historical adjustments that don’t tie
eCommerce and app integrations (Shopify, PayPal, Stripe, Hubdoc, Dext)
Inventory, prepayments, loans, asset registers and depreciation

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How the process works

A good xero clean up process starts with the real problem, not just the software. We align your data, deadlines and reporting so the file stays clean.

Access and discovery: grant adviser access, share recent BAS/ATO statements, bank statements and payroll reports.
Diagnostic review: we map errors, list priorities and provide a fixed-price quote with timeframe.
Urgent triage: stop data drift (fix feed rules, tax codes, payroll items) and address any deadline risks.
Reconciliation and corrections: clear backlogs, correct coding, rebuild balances and align BAS periods.
Payroll alignment: check awards, super, STP Phase 2 mapping and fix YTD variances; lodge corrections if needed.
Handover and training: change log, reconciled reports and optional training for you or your team.

Talk to a Xero specialist

Australian context to keep in view

GST and BAS: 10% GST with cash or accrual basis must match lodged BAS totals; coding rules matter.
Payroll and STP Phase 2: pay items and categories must be mapped correctly for ATO reporting and EOFY finalisation.
Superannuation: super rates, thresholds and clearing house timing must reconcile to your payroll.
Registrations and scope: BAS/tax lodgements must be handled by or under a registered BAS/tax agent.

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Pricing and timelines

Every file is different, but typical fixed-price ranges in Australia are:

Light tidy (1–2 months, low volume): $650–$1,200, 2–5 business days
Standard clean up (3–12 months or multiple issues): $1,200–$2,500, 1–2 weeks
Complex/multi-entity/eCommerce: $2,500–$6,000+, 2–4+ weeks

Pricing depends on transaction volume, number of bank/clearing accounts, payroll complexity, connected apps and how many periods require correction and lodgement.

Get a fixed-price quote

What to compare before you commit

Scope

Confirm the scope covers the real issue behind xero clean up: review, reconciliations, GST/BAS alignment, payroll, corrections, training and handover.

Software fit

Choose a provider fluent in your Xero setup and connected apps, who explains workflow and controls (not just fixes errors).

Turnaround and communication

Ask for a timeline, update rhythm and escalation path during lodgement periods.

Commercial fit

Compare fixed vs hourly pricing, whether BAS/payroll are included, and if you want one-off repair or ongoing bookkeeping.

Ongoing Xero bookkeeping Ask for a scope check

Best next steps

Write down the exact outcome you want: clean bank recs, BAS up to date, payroll fixed, better reports, or a migration to Xero. Then choose the pathway that gets you there fastest.

Get a Xero file review first if you want a clear diagnosis and action plan.
Migrate to Xero if the old system is the root cause.
Add monthly bookkeeping if you want the file to stay clean.

Request Xero clean up help

Frequently asked questions

What does xero clean up usually involve?

A structured review, fixing bank and clearing accounts, correcting GST codes, aligning BAS reports, repairing payroll/STP and super, tidying contacts and the chart of accounts, then handing over clean reports with a change log.

How much does a Xero clean up cost?

Most fall between $650 and $2,500. Complex, multi-entity or eCommerce setups can be $2,500–$6,000+. We confirm a fixed price after a quick diagnostic.

How long will it take?

Light tidy: 2–5 business days. Standard: 1–2 weeks. Complex: 2–4+ weeks, especially if multiple BAS and payroll periods need correction.

Will you fix BAS and payroll as part of the clean up?

Yes. We reconcile GST/BAS to Xero and correct payroll/STP and super. Lodgements are handled by or under a registered BAS/tax agent where required.

What access do you need to start?

Xero adviser access, recent BAS/ATO statements, bank statements for the clean up period, payroll reports (YTD) and any prior year-end journals.

What do I get at the end?

Clean, reconciled balances; aligned BAS/payroll; a change summary; and next steps. Optional training and ongoing bookkeeping are available.

Can you keep the file clean each month?

Yes. See Xero Bookkeeper for ongoing reconciliations, BAS and payroll.

What should I read next?

Try Xero File Review, Xero Conversion Help, or the Help Centre for common Xero questions.