How this usually works
A good part time cfo engagement starts with a short diagnostic: structure, software, revenue model, margins, cash position, reporting cadence and any urgent ATO or stakeholder deadlines.
From there, the work typically runs in three layers:
- Immediate triage: stabilise cash, confirm BAS/STP/super status, clear backlogs, set a simple weekly cash view.
- Process and reporting design: define a month‑end close timetable, roles with your bookkeeper and BAS agent, and build a core dashboard (12‑week cash flow, budget vs actuals, KPIs).
- Ongoing cadence: monthly/fortnightly check‑ins, board packs where needed, rolling forecasts and early risk signals.
Deliverables often include a 12‑week cash flow, annual budget with scenarios, KPI dashboard, board/management pack, pricing and margin analysis, and funding readiness materials.
Australian context to keep in view
- Compliance rhythm matters: BAS/GST, PAYG withholding, Single Touch Payroll Phase 2, super guarantee, payroll tax (state‑based), FBT and year‑end tax planning.
- Your part time cfo should align the reporting calendar to these dates so numbers drive action, not last‑minute lodgements.
- Most businesses combine roles: bookkeeper for day‑to‑day accuracy, BAS agent for lodgements, payroll for STP/super, tax accountant for strategy and returns, and a part time cfo to connect it all to cash and performance.
If your need is narrower, you may be better served by a focused page: Bookkeeping, BAS, Payroll, or Tax. For broader context, use the Accounting Services hub or Help Centre.
What to compare before you commit
Scope and cadence
Confirm meeting rhythm (weekly/fortnightly/monthly), month‑end close, and clear deliverables: cash flow, budget vs actuals, board pack, KPI set, scenario modelling.
Software fit
Check depth with your stack (Xero, MYOB or QuickBooks plus reporting tools like Spotlight, Fathom or Float). The provider should design the workflow, not just name tools.
Turnaround and communication
Ask how handovers work with your bookkeeper/BAS agent, who updates forecasts, and how urgent issues are escalated in peak periods.
Experience and commercial fit
Compare industry experience, pricing method (fixed monthly, day rate or hourly), and whether the approach is proactive advisory or compliance‑only.
Indicative pricing in Australia: $1.5k–$6k+ per month for ongoing support, or $180–$350+ per hour, or $1.2k–$2.5k+ per day. Complexity, team size and reporting depth drive the range.
Best next steps
Start with the outcome you want: stronger cash position, faster month‑end close, clearer margins, board‑ready reporting, or funding readiness.
Then shortlist providers against that outcome, not just the title. The right fit explains the workflow, sets expectations early, and shows how each activity links to cash and performance.
Use these pathways to narrow your brief: Accounting Services, Small Business Accountant, Bookkeeping, BAS, Payroll, Tax, and the Help Centre.
Frequently asked questions
What does a part time CFO do?
A part time cfo (fractional/virtual CFO) provides senior finance leadership without a full‑time hire. Expect cash flow forecasting, budgets, KPI dashboards, board/management packs, pricing and margin reviews, scenario planning and funding readiness. They coordinate with your bookkeeper, BAS agent, payroll and tax accountant so reports turn into action.
When should an Australian business hire a part time CFO?
Good triggers include rapid growth, cash flow volatility, unclear margins, late or unreliable reporting, investor/bank reporting needs, preparing for a raise, or when the owner is making decisions without clear numbers.
How much does a part time CFO cost in Australia?
Common ranges are $1.5k–$6k+ per month for ongoing support, $180–$350+ per hour, or $1.2k–$2.5k+ per day, depending on complexity, size, and reporting depth. Expect a diagnostic/setup phase before the steady monthly cadence.
How does a part time CFO work with my existing providers?
The CFO sets the finance rhythm. Bookkeepers keep data current, BAS agents lodge GST, payroll maintains STP and super, and the tax accountant manages year‑end and strategy. The CFO ensures the whole system supports cash and performance.
What tools are typically used?
Xero, MYOB or QuickBooks for the ledger, and tools like Spotlight, Fathom or Float for budgeting and forecasting. The right choice fits your operations and reporting needs.
What should I read next?
Use the Accounting Services hub for an overview, or go direct to Bookkeeping, BAS, Payroll or Tax. If you are unsure, request tailored guidance.